KPI Inc.

Our client has an immediate opening for an experienced Administrative Assistant to join its Calgary office.

The successful candidate will provide a combination of office administration, customer service, accounting support, service coordination and general operational assistance.

The position requires a highly organized and confident professional who can manage multiple priorities, communicate effectively with a variety of stakeholders and work independently while contributing to a collaborative team environment.

Responsibilities:

• Provide general office administration including answering phones, distributing mail, coordinating outgoing mail and couriers, filing and maintaining office supplies.

• Provide a high level of customer service to customers, contractors, vendors and office visitors.

• Respond to day-to-day inquiries and assist with more sensitive or challenging situations when required.

• Assist with accounts receivable and accounts payable administration.

• Assist with cheque, invoice and payment processing and maintain supporting documentation.

• Coordinate work orders, cleaning requests and other service requirements.

• Maintain contact information, insurance documentation and other required records.

• Assist with information collection and customer satisfaction initiatives.

• Update databases and prepare letters, notices and other correspondence.

• Maintain digital directories and online information platforms.

• Assist with administrative documentation related to security and operational procedures.

• Prepare and distribute recurring reports.

• Provide administrative support to management and operations personnel.

• Work collaboratively with the broader team to support the day-to-day operation of the office.

Qualifications:

• 2+ years of relevant administrative, office support or customer-service experience

• Strong organizational and time-management skills

• Ability to prioritize multiple tasks with limited supervision

• Strong written and verbal communication skills

• Professional and confident when dealing with customers, contractors and other stakeholders

• General understanding of receivables, payables and invoice processing

• Proficiency with Microsoft Office

• Strong attention to detail and commitment to accuracy

• High degree of initiative and ability to identify work requiring attention

• Ability to remain calm and professional in challenging situations

• Strong interpersonal skills and a positive, collaborative attitude

• Ability to exercise sound judgment and maintain confidentiality

• Self-motivated and comfortable working in a busy environment

The ideal candidate is a proactive administrative professional who enjoys a broad, hands-on role and is comfortable balancing administration, customer service, accounting support and operational coordination.

Compensation

• $25.00 per hour

• Monday to Friday schedule with no weekends or Stats

How to Apply

Kindly submit your resume and cover letter (optional) via www.kpi.ca.

We thank all applicants for their interest in this role, however our team will only be in touch with those selected to move forwards.